STAFF INFORMATION UPDATES:
LEVEL 5 UPDATE 21st OCTOBER 2020.
What Level 5 means for Further and Higher Education – Minister Harris
Level 5 of the Plan is available here: https://www.gov.ie/en/publication/2dc71-level-5/
At Level 5, the public health risk means that you will be asked to stay at home, with certain exceptions. There will be no gatherings other than small numbers at funerals and weddings.
- Teaching and research in laboratories, practical and skills-based tuition, workshops (including training of apprentices).
- Engagement, including small group learning, with learners whose particular needs require additional support over and above that which can be provided online.
- Scheduled access to libraries and other onsite study space for those students who do not otherwise have suitable facilities or home environment to access learning remotely.
- Small group activity to mitigate disadvantage in literacy, numeracy and basic skills provision including the National Youthreach Programme and community and adult education and literacy programmes.
- Skills and experiential learning for disciplines related to essential services such as clinical placements and regulated safety training in the construction sector
- On-campus research activities which cannot be undertaken remotely.
- Provision of necessary onsite support to meet the mental health and welfare needs of students.
1. Update on Wearing of Face-coverings and PPE
The Executive passed the following new guidelines regarding face coverings and PPE on campus and in classes:
1. Wear Face coverings in public and communal area’s
2. Maintain social distancing at 2m , and if this cannot be maintained use face coverings
3. Wear face coverings in all class activities, labs and classrooms
4. Under workshops/labs, where a risk assessment has been carried out and 1m distance cannot be maintained you must use PPE grade FFP2 disposal face covering. You should also wear this grade mask if in a vulnerable group.
5. No face coverings required for staff offices once risk assessment completed and 2m social distancing obtained or screens in place.
2. Entering Offices and Maintaining of Contact Logs.
As the campus will be welcoming students from 28th Sept, we would like to remind people to restrict their movements on campus and keep a record of all people you are in contact with. Please follow these guidelines:
- DO NOT CALL TO OTHER OFFICES – Each office has been risk assessed and is only allowed an allocated number of people per office. DO NOT enter another office unless specifically allowed access. Use the appropriate channels to request work or arrange a virtual meeting.
- Structure your day to minimise contact with others.
- Use virtual meetings in place of physical meetings (ie MS Teams) or use phone/email.
- Limit your footfall across campus to essential areas.
- MAINTAIN YOUR CONTACT TRACING LOG BOOK DAILY (Click here)
- Stagger breaks to minimise interactions and take breaks with personnel in your work area while maintaining 2m social distancing.
- Avoid mixing with others outside of your direct work group.
3. Student Attendance Record
All lecturers need to keep a record of student attendance in each class to help with contact tracing. Please download the Student Attendance Record Template below.
REOPENING PROTOCOL DOCUMENTS:
The IT Sligo Reopening Protocol has been compiled in response to the Governments Return to Work Safely Protocol and the Roadmap for reopening Society and Business. The protocol has been compiled with representation of the IT Sligo staff via the lead worker representatives.
Exposure to COVID – 19 is a public health risk which affects all citizens. IT Sligo will always operate within the parameters of public health and safety advice.
The Institutes Reopening Protocol is based on the latest interpretation of national guidelines and is a live working document. It will be reviewed on an ongoing basis and amended to consider new government guidance. Feedback from staff via lead worker representatives as our experience of living with Covid-19 develops, is welcomed
This document applies to staff and researchers who are planning to return to campus under the Government’s Roadmap for reopening of Society and Business.
Remote working should continue for all that can do so in line with the needs of the institute and with direction and agreement with line managers and in accordance with public health guidelines.
The safety and wellbeing of staff and students is paramount.
COVID INDUCTION TRAINING: Training to be completed via COVID 19 Moodle page.
Where Staff do not have access to Moodle then they must contact firstname.lastname@example.org
“HIGH RISK” & “VERY HIGH RISK” GROUPS
‘Very High Risk’ group
- The HSE advice on the ‘very high risk’ groups is at: https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html
- Employees who believes they are at very high risk of serious illness from contracting COVID-19 must contact the HR Department who will arrange an appointment with the Institute’s Occupational Health Service (OHS) provider
- OHS will issue a ‘COVID-19 Risk Assessment Report’. Where OHS advises that the staff member is at a very high risk of serious illness from contracting COVID-19 and cannot attend the workplace, the staff member must complete ‘Circular Letter 0051/2020 Declaration Form’ and returned it to HR accompanied by the OHS Covid-19 Risk Assessment Report.
Where medical diagnosis changes, the staff member must inform the Institute (i.e. their line manager and the HR Dept).
- In accordance with DPER guidance, where a staff member is deemed as at a very high risk of serious illness from contracting COVID-19 but is medically fit for work, then the Institute should prioritise alternative working arrangements to the maximum extent possible e.g. working from home. If remote working in an employee’s current role is not feasible, then the assignment of work may be outside of their usual core duties.
- Where a staff member who is at very high risk of serious illness from contracting COVID-19 and has been assessed by the OHS as medically unfit for work, the terms and conditions of the Sick Leave Scheme apply.
CIRCULAR LETTERS AVAILABLE HERE
‘High Risk’ groups
- The HSE advice on the ‘high risk’ group is at: https://www2.hse.ie/conditions/coronavirus/peopleat-higher-risk.html
- An employee in the ‘high risk’ group who is not ill must attend the workplace where their role requires their attendance on campus, unless advised otherwise by the OHS.
- In accordance with HSE advice, an employee in the ‘high risk’ group should take extra care to practice social distancing and hand hygiene including the use of face coverings and personal protective equipment where maintaining social distancing is difficult.
- Where concerns remain, particularly where an employee in the ‘high risk’ group has a role that requires close contact with students and others for prolonged